Question: Why is UGAAP on-premises lease accounting database a better solution than cloud-based software (SaaS)?
Answer: Most so-called "lease accounting" software on the market are in fact property management software adding limited accounting functions. Unlike property management software, accounting compliance is at the core of UGAAP. UGAAP solution is based on extensive accounting research and preferred by CPAs and accounting professionals. Some UGAAP clients account for as much as half a billion U.S. dollars of lease assets monthly.
Lease accounting is technically complex but not necessarily data-intensive. Most entities have fewer than 1000 leases. They need a simple solution to input/update data, generate journal entries and reports, working among an accounting team of fewer than 20 members. The benefits of UGAAP on-premises solutions include:
No hefty subscription fees that go on FOREVER.
No privacy concerns. You control your own data and software.
You are not subject to connection slowdown, vendor outages, and performance issues.
There is no need to annually review and assess SOX compliance reports required of your SaaS vendors.
Question: How is UGAAP on-premises lease accounting database updated if there are any changes in lease accounting guidance again?
Answer: The update is quick and elegant. We will send you a new version of the database if / when an update, enhancement or customization is needed. Typically only the front-end database (see the question below) needs an update. All your data in the back-end database remain intact.
Question: How does UGAAP database work among team members?
Answer: The full version of UGAAP database is comprised of a back-end database for central data depository, and many front-end databases, one for each user. The front-end can be customized based on the role and access level of each individual user. The basic version of the database can share data using an export/import process.
Question: I cannot open the downloaded demo file?
Answer: If your system has not installed the full version of Microsoft Access 2007-2016, you can run the UGAAP software using free Microsoft Access 2016 Runtime. The free Microsoft Access 2016 Runtime is available from Microsoft here.
Question: Why is there a security warning when I first run the software?
Answer: This is the standard Microsoft Access warning for all new applications. The warnings should go away after the first run. If you'd like more information, the official Microsoft Access security setting instructions are here.
Question: How does the UGAAP software help us transition to the new lease standard?
Answer: UGAAP’s powerful and flexible lease reassessment/modification functionality plays a critical role in lease standard transition. Read more in this blog here.
Question: What if my lease teams don’t have a shared network drive?
Answer: Multiple team members often need to work on the same leases, but if your office space is not in a cloud environment (e.g. Office 365) or don’t have a shared network drive, UGAAP software enables you to export lease information into Excel file. Other team members can import the Excel file into their copy of the software. You can select which lease(s) to export and send.
Question: Why do I need Journal Entries in Functional Currency?
Answer: Our software is based on thorough research of authoritative guidance from accounting authorities or leading accounting firms. We collect up-to-date pronouncements, research findings and practical experiences from the extensive network of sources, and apply them to the software. This includes interaction with other complex accounting topics, such as foreign exchanges. Most of the time local currency journal entries suffice. However, for companies operating in foreign continents, their functional currency often differs from local currencies. For example, in Europe, they usually use Euro as functional currency and keep their general ledgers in Euro. However, they often sign lease agreements in local currencies. These companies need to calculate foreign exchange gain or loss related to the leases. UGAAP journal entries in functional currency aptly include the properly calculated forex gains or losses every period. Of course, our software generates journal entries in local currencies as well.
Question: Are you able to use the historical foreign exchange rate to remeasure right-of-asset amortization expenses to functional currency?
Answer: Yes. Such functionality is built in the UGAAP database. An entity should remeasure amortization of the non-monetary ROU asset into the functional currency using the historical exchange rate (i.e. as of lease commencement). An entity should remeasure accretion of the monetary lease liability into functional currency at the average exchange rate for the period.